Month-of Wedding Coordination
You planned it. Now let us bring it all together.
You’ve chosen your vendors, made the decisions, and put months of thought into your wedding. As the celebration approaches, our Month-of Wedding Coordination service allows you to hand over the logistics so you can shift your attention from planning your wedding to actually experiencing it.
Our coordination begins three months before your wedding, giving us time to understand everything you’ve planned, organize the remaining details, connect with your vendor team, build the wedding-day timeline, and prepare for a seamless handoff.
When the wedding arrives, we become the point people behind the scenes—managing vendors, timelines, setup, guest logistics, and the inevitable unexpected details so you, your wedding party, and your families don’t have to.
What Month-of Coordination Includes
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Three months before your wedding, we step into the planning process to get organized, identify what still needs attention, and prepare your vendor team for the wedding day.
Final three months of coordination support
Consultation and up to two planning meetings
Access to Folia planning software
Vendor sourcing information and rental checklist
Final vendor communication and confirmations
Vendor point-of-contact support in the final month
Delivery coordination
Detailed wedding-day timeline
Full wedding-day preparation support
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You bring the vision; we help make sure the details you’ve selected are placed, styled, and executed as intended.
DIY design board for planning and mockups
Guidance on personal décor placement and styling
Ceremony and reception setup
Styling of guest books, menus, place cards, signage, candles, favors, photos, and other personal décor
Coordination of floral drop-offs and ceremony details
Movement of décor and florals between ceremony and reception when needed
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Before the wedding, we’ll walk through the plan with the people who need to know it. On the wedding day, our team takes over the logistics so you don’t have to.
Walkthrough or rehearsal attendance
Rehearsal logistics and flow
Processional and recessional coordination
Lead planner on your wedding day
Optional additional coordination support
Vendor management and supervision
Timeline management
Entertainment and announcement coordination
Assistance for the couple and wedding party before the ceremony
Behind-the-scenes troubleshooting
Guest-facing logistical support
Reception management
Distribution of vendor gratuities
Wedding-day emergency kit
Oversight of breakdown and cleanup
Organization and distribution of personal items
Optional wedding-party assistance and personal-item pickup
Hospitality Is in the Details
Month-of Coordination isn’t just about keeping everyone on schedule. It’s about making sure you and your guests are cared for throughout the experience.
Our team comes prepared with guest-comfort amenities such as parasols, hand fans, water-service items, heel stoppers, bubble umbrellas, and wedding-party emergency kits. We’re also there to assist VIP and elderly guests, answer logistical questions, and handle the small details that can make a meaningful difference in how the day feels.
Because when you hire us to manage your wedding, we’re not only thinking about what’s supposed to happen next. We’re paying attention to the people experiencing it.
Month-of Coordination FAQs
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Month-of Coordination is designed for couples who are comfortable planning their wedding independently but don’t want to manage it themselves when the celebration arrives.
It may be the right fit if you’ve selected and managed your vendors, made the major planning and design decisions, and are looking for an experienced team to organize the final details and take over execution as your wedding approaches.
If you’re looking for professional guidance with budgeting, vendor sourcing, design, logistics, and decision-making throughout the entire planning process, our Full-Service Wedding Planning experience may be a better fit
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Yes. As the wedding approaches, we become the primary point of contact for final vendor coordination and confirmations. On the wedding day, vendors can come directly to our team with logistical questions so you don’t have to manage them yourself.
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Month-of Coordination includes support with the execution and styling of the design you’ve already created, including personal décor, signage, candles, guest books, place cards, favors, and similar details.
If you’re looking for comprehensive design direction, sourcing, mockups, floor plans, and design-vendor management throughout the planning process, those services are part of Full-Service Wedding Planning.
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Our team assists with ceremony and reception setup, personal décor placement and styling, and oversight of reception teardown and cleanup. We’ll discuss your specific setup needs before the wedding so responsibilities are clear between HK Planners, your venue, and your vendor team.
“I am so glad I hired Kerr and Hannah! We did just the day of coordination, which I think they now have as the “Month of Coordination” because that’s what they really do. Kerr was at our final walk through with our venue/caterer, she helped us book rental chairs for our ceremony, and then just made the day amazing. I am sure she would have done so much more if I asked, but I have a problem with asking for help. Kerr picked up all of the decor from our house, and I was blown away when we got to the ceremony and our reception venue. They offered up some of their own items, though I was pretty particular about what I wanted. They know how to set everything up and make it all look spectacular! Kerr and Hannah made my vision a reality. I am somewhat of an anxious person, and Hannah and Kerr were there with me during the final planning and the day of to assure me that it was all going to be amazing, and it was!!!! Even when we had a fairly large vendor issue the day of, they helped figure it all out and calm me and my mom down. From directing the ceremony (like how do people even walk down the aisle anyway?), to ensuring that I wasn’t too smelly at the reception after a very hot outdoor ceremony, they had it all under control. They had everything we needed, right when we needed it and were attentive throughout the entire event. Even making sure that my husband and I got some ibuprofen at the end of the night to help with our hangovers the next day. Hannah and Kerr have thought of everything! I cannot recommend these highly personable, kind, organized, and fun people enough!”
Ready to Hand Over the Details?
You’ve done the planning. When the wedding gets close, you shouldn’t have to spend your time confirming vendors, answering logistical questions, watching the clock, or making sure every detail is in the right place.
Hand us the timeline. We’ll take it from here.